MinnaLearn admin handbook
MinnaLearn admin handbook
Hi! Welcome to using our MinnaLearn platform. This handbook gathers all relevant information for admin users of our product.
Logging in
Access the MinnaLearn Platform using your email (Google/Microsoft SSO enabled).
Only admin users can use the following features on our platform:
1. Home
In the home page you will see all courses that are part of your MinnaLearn subscription.
2. Course visibility
In the course visibility page you can control who can see the courses in your organisation. By clicking show the course appears on the users home page. Please note that hidden courses are still visible to users who open them with a direct link.
3. Statistics
Adding new admins
If you want to add a new admin to your organisation, then click on your name on the top right corner and select "My organisation" and then "Invitations".
Select the role "admin", then type the email address of the person you want to invite. Then click "send invitation".
If you want to edit the invite text, then click "edit email template".
Promoting a member to an admin
If you want to make an existing member of your organisation an admin, here is how to do it:
Scroll down to the Members list, find the person you want to promote to admin, and click on the “member” under Role
A new pop-up opens where you can change the role of the user from member to admin
Learner data
This section is mainly for customers taking the courses on our platform instead of their LMS.
Enrollment Summary
- Registered users - how many people have joined MinnaLearn / logged in
- Enrollments - how many people have started a course
- Completions - how many people have completed a course
- All completions - how many people have completed a course (including deleted users)
Course enrollments
- Enrollments - how many people have started the course
- Completions - how many people have completed the course
Data visible per course and language.
Members
Here you can see when a user has joined MinnaLearn, their role (and you can change their role by clicking "member"), how many courses they have enrolled in and how many courses they have completed.
When you click on the arrow next to the user's name, you can see also the course progress per user and per course. You will be able to see when they started and finished a particular course and whether they received a certificate or not.
Export data
Export learner data as csv file by clicking on export, then choosing the course and the language of the course. Note that for now each language is its own data set.
4. Invitations
This section is mainly for customers taking the courses on our platform instead of their LMS.
You can invite users to the course in two different ways:
- Individual invitations
You can edit the email template and after saving, you can insert individual email addresses to the line, separated by commas and then click “send invitation”. This is good if you want to share the course with specific individuals with a specific email message that you want to modify.
- Multiuse Invitation Link
You can generate and use a link to share with anyone you want to join the course. This means that anyone who clicks the link can join the organization on the MinnaLearn platform; they are first directed to create an account.
If you’d like to restrict that only people from certain email domains are able to join the organization, you can do it by clicking the “edit multiuse invitation” button and inserting there only the email domains that you allow to join the course.
5. Customizations
Here you can add your own content to our courses.
First choose which course you want to add content for and in which language. You add the text and links you wish and then click save. These will then appear automatically on the course in the platform and in the SCORM files.
Get AI Ready:
For Get AI Ready organization’s AI policies to chapter 4. There are a total of 6 policy blocks where you can add your own AI policy text:
- AI tools
- Your ethical use policy - Ethical use
- Confidentiality - Confidentiality and privacy
- IP - Quality, accuracy, and IP
- Safe use policy
- Learning
You can insert the policy text into each section, then click Save. Note that you can also include links, in case you want to e.g. direct people to the original AI policy document. After clicking Save, these populate directly into Chapter 4.
AI for Processes:
- Case study
- AI automation tools
- Safe experimentation policy
Other languages
You can add your own content in different languages, depending on the languages you have available. Just click on languages and choose the right language from the dropdown, insert the content, and click save.
Showing the same content for other language versions
If you’d like to show e.g English AI policy text in other language versions of the course, you can click on the “fallback”. This means that if your policy text is empty in other languages, the English policy text will be shown instead.
6. SCORM files
In the SCORM tab you can select and download your required course packages. Files are available in both SCORM 1.2 and SCORM 2004 formats across all languages included in your subscription.
Customising AI policies
Before downloading, you can edit your organisation's AI policies under the Customisations tab. Once saved, downloaded SCORM packages will automatically include your custom policies in Chapter 4.
Previewing SCORM files
SCORM packages cannot be previewed correctly by opening them locally on your computer. Upload the package directly to your LMS to test and preview the course content.
7. Resources
In the resources tab you are able to access and download different resources related to MinnaLearn courses, including:
- Get AI Ready promotional videos (with 11 different subtitles)
- EU AI Act one pager (as word document as well as pdf)
- AI for Processes course description and header images
- Links to the admin handbook
8. FAQ
Q: AI for Processes is a new course. How do I release it to my organization? (Note: By default, the course is only visible to admins.)
A: Here is our recommended rollout process:
- Explore the course: Take the course on our platform first to get a quick feel for the content.
- Customize (optional): Head to the customization tab", select AI for Processes, choose your language, and add your own content. Click save when you're done.
Prefer to skip this? That’s completely fine! The course works great right out of the box with our default MinnaLearn examples.
- Launch the course: Choose the option that fits your setup:
MinnaLearn Platform: Update the settings in the course visibility tab.
SCORM / LMS: Download the files from the SCORM tab and upload them to your LMS. You can grab header images and course descriptions from the resources tab.
Q: Who is AI for Processes for?
A: Pretty much anyone! No technical background is needed, and everything is explained in plain, easy-to-understand language.
It’s especially valuable for teams that are ready to tackle and improve a specific process together.
Q: How can our organization get the most value out of the course?
A: The best way to create real impact is by encouraging teams to apply the course to actual work. Here is a simple framework:
- Learn together: Have teams work through the course content as a group.
- Identify opportunities: Use the learnings to pinpoint a process that needs improvement.
- Prototype solutions: Put ideas into practice and test lightweight solutions.
- Share success (optional): Once a team succeeds, you can upload their real-world example back into the course via the customization tab"to inspire future learners
Updated on: 19/10/2026
Thank you!