General Privacy Policy
Last updated 20.1.2026
This privacy notice for Minna Learning Oy (“MinnaLearn,” “we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“process“) your information in connection with our business, such as :
- When you visit our website at https://www.minnalearn.com/, or any website of ours that links to this privacy notice
- When we conduct our sales and/or marketing activities or organize events
- This privacy notice does not apply to education services we provide, which are subject to a separate privacy notice.
Should you have any questions or requests regarding the processing of your personal data by MinnaLearn, please send such questions to hello@minnalearn.com.
1. Data controller
The data controller is:
Minna Learning Oy Käenkuja 3 A, 00500 Helsinki, Finland
Data protection officer is:
Ville Valtonen
2. What Information Do We Collect?
The personal data we process may include the following:
- email addresses and other contact information
- names
- job titles or the department that you work for
- contact preferences
- role and needs related information
- information needed for event organization and participation
- information generated from demo and trial use
- automatically collected information, such as information you submit using forms or information such as your Internet Protocol (IP) address and/or browser and device characteristics collected when you visit our website
Personal data we process is obtained directly from you and/or from publicly available sources such as marketing databases.
Our processing of your personal data for marketing and sales purposes is not mandatory. In case you have a contract with us, we need to be able to process your personal information in order to provide the service and to communicate with you.
3. Purposes of Processing Your Personal Data
We process your data to provide, improve, and administer our business and Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for marketing and sales purposes.
4. Legal Basis of Processing
We process your personal data when we believe it is necessary and we have a valid legal basis to do so under General Data Protection Regulation (GDPR) or other applicable laws:
Legal Basis | Description | Processing Activities Based on This Legal Basis |
Consent | The processing of your personal data is based on consent given by you. You can withdraw your consent at any time. | Sending users information about special offers and discounts on our products and services. Marketing communications where consent is required. Developing and displaying personalized and relevant advertising content. Placing and using non-essential cookies for analytics, additional functionality or marketing purposes. Understanding how users interact with our products and services when this relies on optional analytics or tracking technologies. For more information see cookie settings. |
Performance of a Contract | The processing of your personal data is based on our need to fulfill our contractual obligations to you, including providing our Services or taking steps at your request prior to entering into a contract. | Providing our services you have requested. Managing your interactions when they form part of a contractual relationship. |
Legitimate Interests | The processing of your personal data is based on our legitimate interests, which we consider reasonably necessary to pursue and which do not override your interests or fundamental rights and freedoms. When relying on legitimate interests, we have conducted a balancing test to ensure that our interests do not outweigh your fundamental rights and freedoms. | Analyzing how our services are used to improve engagement, performance, and user experience (processing is based on legitimate interest, while cookies used for analytics require your consent). Processing any feedback you have given. Conducting outbound B2B sales and marketing activities. Diagnosing technical problems and preventing fraudulent or malicious activities. |
Legal Obligations | The processing of your personal data is based on our need to comply with legal obligations. | Retaining and processing records as required by law. Responding to lawful requests from authorities. Providing and using information necessary for legal proceedings or regulatory compliance or exercising or defending our legal rights. |
5. Third Party Services Providers and Transfer of data outside EEA
We use third-party service providers and may transfer your personal data to them as necessary to provide our Services.
We store personal data primarily on servers located within the European Economic Area (“EEA”) using services provided by Amazon Web Services.
In some cases, personal data may be transferred to and processed in countries outside the EEA, which may have different data protection standards. These transfers occur when we use third-party service providers or infrastructure located outside the EEA. MinnaLearn takes measures to ensure that the transfer of data complies with the applicable laws. Such transfers are conducted using appropriate data transfer mechanism such as EU Standard Contractual Clauses or EU – US privacy framework, as set out in the data processing terms of each respective service.
For more information about our subprocessors and subcontractors and data storage locations, please see the subprocessors and subcontractors used in the provision of the MinnaLearn service, which will be updated from time to time:
6. Use of Cookies And Other Tracking Technologies
We use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Settings. Review our cookie settings from here: https://www.minnalearn.com/?showCookieSettings=true
7. Data Retention
Personal data related to marketing and sales data will be retained for up to five (5) years after last activity of the data point. Otherwise, we will store your data as long as reasonably necessary to fulfill the purposes outlined in this privacy notice or required by law. We assess the accuracy and necessity of data collected in the context of our business on a regular basis.
8. Your Rights
Within the limits of applicable legislation, you have a right to:
- access to your personal data. You may request us to confirm whether we process your personal data, and a copy of your personal data possibly processed by us, by sending us such request at the email address mentioned below in this privacy notice;
- rectification and/or erasure of the data. You may request us to correct your personal data that is erroneous or inaccurate, and further, you may request us to erase your personal data;
- restrict the processing of your personal data. In certain situations, you may request us to restrict the processing of your personal data by sending us such request at the email address mentioned below;
- data portability. You may request us to provide you with your data in a structured, commonly used and machine readable format so that you can transmit your data to another controller by sending us such request at the email address mentioned below. This right concerns personal data in an electronic format, the processing of which is based on either consent given by you or performance of a contract;
- withdraw your consent. Where the processing is based on a consent given by you, you may withdraw such consent at any time. You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us at hello@minnalearn.com; and
- file a complaint with a supervisory authority. If you wish to file a complaint as to how we process your personal data, according to the GDPR, you have a right to file a complaint with the supervisory authority in the member state where you live or work or where an alleged breach of the GDPR has occurred. In Finland, the Data Protection Ombudsman acts as the respective supervisory authority (www.tietosuoja.fi).
Please send any requests concerning your data to hello@minnalearn.com.
We will consider and act upon any request in accordance with applicable data protection laws.
9. Data security
We take information security and protection of personal data seriously. Personal data is protected from unauthorised access and processing as well as against unlawful and accidental destruction, loss and corruption by using industry standard information security technologies. In addition, we constantly improve practices in order to protect personal data.
10. Changes to Our Privacy Policy
We may modify this privacy policy from time to time. If we make significant changes to how we process your personal data, we will provide you with prominent notice, such as by posting a clear notice on our website or by sending you an email notification. The "last updated" date at the top of this privacy policy indicates when it was last revised.
If you have questions or comments about this notice or if you want to exercise your rights, you may contact us by email at hello@minnalearn.com or by post to:
Minna Learning Oy
Käenkuja 3 A, Helsinki, 00500
Finland
11. Automated decisions
We use automated data processing for determining online trial eligibility. This processing is based on the consent of the person applying for the trial use.
Updated on: 20/01/2026
Thank you!